There will be a 6:00pm work session this week.
Archive for the “City Government” Category
Feb
18
2012
 
City Administrator’s Report for 2/17/2012Posted by Michael Downing in City Government, This Week
City Administrator’s Report Administration Mayor Bower will be delivering the 2012 State of the City Address on Wednesday, February 22nd. Reservations can still be made with the Raytown Chamber until noon on Monday, February 20th. Economic Development Staff is currently seeing a steady stream of development interest including potential new tenants for the Downtown, Gregory Square and Raytown Crossing East redevelopment areas. Additionally, we are assisting a number of firms in evaluating relocation (within Raytown) and expansions of existing operations. It appears that 2012 will continue the momentum established over the past few years. Public Works Crews responded to the first significant snowfall of the season on Monday; using 143 tons of salt and drove 1,549 miles in response to the snow event. Additionally, the sanitary sewer crews cleaned 5,781 feet of sewer line; the storm Crews removed debris and leaves from storm box inlets identified on the storm water issues spread sheet, repaired a ditch washout at 72nd Terrace and Hunter and reset a large storm box lid hit by a car at 81st and Spring Valley; and the maintenance garage mechanics have been busy up-fitting the new police patrol cars by installing lights, sirens, and data terminal equipment. The Mid-America Regional Council (MARC) is expected to announce a “Call for Projects” for the Federal Surface Transportation Program Grant Allotments for fiscal year 2015 – 2016, sometime this April. The Call for Projects is a competitive process with all municipalities and other eligible entities within the MARC metropolitan planning area vying to secure grant funding for roadway related projects. Staff has been successful in the past securing such grants and will work together to identify and submit projects that we believe to be the most competitive with the biggest impact and benefit to our community. Board, Committee and Commission Meetings, and Events February 21 – Fire Board Meeting; Station 1, 9:00am RAYTOWN BOARD OF ALDERMEN
TENTATIVE AGENDA FEBRUARY 14, 2012 REGULAR SESSION NO. 20 RAYTOWN CITY HALL 10000 EAST 59TH STREET RAYTOWN, MISSOURI 64133 OPENING SESSION 7:00 P.M. (or as soon as possible thereafter the 6:00 p.m. Work Session) Invocation Pledge Of Allegiance Roll Call Proclamations and Presentations ? Proclamation recognizing Raytown Amateur Club Public Comments Communication from the Mayor Communication from the City Administrator Committee Reports LEGISLATIVE SESSION 1. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Board of Aldermen and will be enacted by one motion without separate discussion or debate. The Mayor or a member of the Board of Aldermen may request that any item be removed from the consent agenda. If there is no objection by the remaining members of the board, such item will be removed from the consent agenda and considered separately. If there is an objection, the item may only be removed by a motion and vote of the board. Approval of the Regular January 17, 2012 Board of Aldermen meeting minutes. R-2484-12: A RESOLUTION AUTHORIZING AND APPROVING THE REAPPOINTMENT OF JO RIGGS TO THE UNIVERSITY OF MISSOURI EXTENSION COUNCIL. Point of Contact: Teresa Henry, City Clerk. R-2485-12: A RESOLUTION AUTHORIZING AND APPROVING THE APPOINTMENT OF TERRY COPELAND TO THE RAYTOWN PARK BOARD. Point of Contact: Teresa Henry, City Clerk. R-2486-12: A RESOLUTION AUTHORIZING AND APPROVING THE PURCHASE OF AMMUNITION FROM GULF STATES DISTRIBUTORS OFF THE STATE OF MISSOURI LAW ENFORCEMENT AGENCY COOPERATIVE PURCHASE CONTRACT IN EXCESS OF $15,000.00 BUT WITHIN BUDGETED AMOUNTS FOR FISCAL YEAR 2011-2012. Point of Contact: Jim Lynch, Police Chief. R-2487-12: A RESOLUTION AUTHORIZING AND APPROVING THE PURCHASE OF VARIOUS PARTS AND EQUIPMENT FROM BURNUP EQUIPMENT CO., INC. IN EXCESS OF $15,000.00 BUT WITHIN BUDGETED AMOUNTS FOR THE FISCAL YEAR 2011-2012. Point of Contact: Andy Noll, Public Works Director. Page 2 of 3 R-2488-12: A RESOLUTION AUTHORIZING AND APPROVING THE PURCHASE OF VARIOUS PARTS AND EQUIPMENT FROM KEY EQUIPMENT & SUPPLY CO. IN EXCESS OF $15,000.00 BUT WITHIN BUDGETED AMOUNTS FOR THE FISCAL YEAR 2011-2012. Point of Contact: Andy Noll, Public Works Director R-2489-12: A RESOLUTION AUTHORIZING AND APPROVING THE PURCHASE OF VARIOUS PARTS AND SERVICES FROM MID AMERICAN SIGNAL INC. IN EXCESS OF $15,000.00 BUT WITHIN BUDGETED AMOUNTS FOR THE FISCAL YEAR 2011-2012. . Point of Contact: Andy Noll, Public Works Director. R-2490-12: A RESOLUTION AUTHORIZING AND APPROVING THE PURCHASE OF ASPHALT AND RELATED SUPPLIES FROM VANCE BROTHERS ASPHALT IN EXCESS OF $15,000.00 BUT WITHIN BUDGETED AMOUNTS FOR THE FISCAL YEAR 2011-2012. Point of Contact: Andy Noll, Public Works Director. R-2491-12: A RESOLUTION AUTHORIZING AND APPROVING THE PURCHASE OF ASPHALT AND RELATED SUPPLIES FROM HOT MIX MATERIALS IN EXCESS OF $15,000.00 BUT WITHIN BUDGETED AMOUNTS FOR THE FISCAL YEAR 2011-2012. Point of Contact: Andy Noll, Public Works Director REGULAR AGENDA 2. R-2492-12: A RESOLUTION AUTHORIZING AND APPROVING AN AMENDED AGREEMENT FOR MEDICAL DIRECTOR SERVICES BETWEEN DOW RICHARDS, DO AND THE CITY OF RAYTOWN, MISSOURI. Point of Contact: Teresa Henry, City Clerk. 3. SECOND Reading: Bill No. 6281-12, Section V-A. AN ORDINANCE AUTHORIZING AND APPROVING A MUNICIPAL AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR A TRANSPORTATION ENHANCEMENT FUNDS PROGRAM AGREEMENT. Point of Contact: John Benson, Interim Community Development Director. 4. FIRST Reading: Bill No. 6282-12, Section V-A. AN ORDINANCE AUTHORIZING AND APPROVING A MUNICIPAL AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR CONGESTION MITIGATION AND AIR QUALITY FOR THE BLUE RIDGE BOULEVARD BIKE LANE PROJECT. Point of Contact: Andy Noll, Public Works Director. 5. Public Hearing: A public hearing to consider a Conditional Use Permit for property located at 9140 Highway 350. 5a. FIRST Reading: Bill No. 6283-12, Section XIII. AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT SUBJECT TO CERTAIN CONDITIONS TO OPERATE A DAY CARE ON PROPERTY IN THE HIGHWAY CORRIDOR COMMERCIAL DISTRICT ON PROPERTY LOCATED AT 9140 EAST HIGHWAY 350. Point of Contact: John Benson, Interim Community Development Director. Page 3 of 3 6. Public Hearing: A public hearing to consider the Rezoning of property located at 9109 East 63rd Street. 6a. FIRST Reading: Amended Bill No. 6284-12, Section XIII. AN ORDINANCE GRANTING A CHANGE IN ZONING FROM HIGH DENSITY RESIDENTIAL AND PLANNED DISTRICT OVERLAY TO NEIGHBORHOOD COMMERCIAL AND PLANNED DISTRICT OVERLAY ON LAND LOCATED AT 9109 EAST 63RD STREET IN ACCORDANCE WITH THE PROVISIONS OF THE COMPREHENSIVE ZONING REGULATIONS FOR THE CITY OF RAYTOWN, MISSOURI . Point of Contact: John Benson, Interim Community Development Director. DISCUSSION ITEM(S) 7. Memorandum of Understanding with the Raytown Park Board – Mayor Bower ADJOURNMENT
City Administrator’s Report
Administration As a reminder; the Mayor’s State of the City Address is slated for Wednesday, February 22nd, at the First Baptist Church of Raytown with networking time to begin at 11:00am, lunch to be served at 11:30am and the Mayor’s address approximately at noon. RSVP to the Chamber office by noon, Monday, February 20th. Community Development The Steering Committee for the CBD Streetscape Design met on Thursday, February 9th to discuss and provide direction to the consultant and city staff on design of the sidewalks and pedestrian areas along 63rd Street, as well as changes to the street width along Blue Ridge Boulevard between 63rd Street and 59th Street and Raytown Road south of 63rd Street. The next Steering Committee meeting will be held on Thursday, March 15th from 4:00 to 5:30 in the City Council Chambers at City Hall. John Benson provided a presentation on development and planning efforts in Raytown to students in the Urban Planning Program at the University of Kansas on Thursday, February 9th. Information Technology The City’s network is performing at optimum level; one hundred percent (100%). All servers are online and functioning within their network service roles. Telephone system and related voice mail system is operational, the government channel system and related audio-visual recordings and playback systems, with playback of Board of Aldermen meetings, are scheduled, and the electronic door lock system and city’s website have experience zero downtime this week. Public Works Staff participated in the Jackson County Commuter Corridors Alternatives Analysis workshop this past Monday, Tuesday and Wednesday. The workshop focused on how the city could implement transit oriented design around future transit stops and the policies that would need to be implemented to effectively implement transit oriented development. Responded to a sewer overflow reported by the Department of Natural Resources (DNR). A remote manhole located near the Southwood Equalization Basin was overflowing sanitary refuge from the manhole. Upon inspection it was determined the sewer main was blocked by tree limbs and a wood 4X4 post that had been thrown into the manhole. The obstruction(s) was removed and the adjacent soil was treated according to DNR directives. The manhole ring and lid will be replaced with a tamper resistant lid to deter further vandalism of the manhole. Crews cleaned 6,231 feet of sewer main and repaired a broken sanitary sewer force main at 8401 Westridge and repaired the traffic detection system at 59th and Blue Ridge Cutoff that detects approaching vehicles; the repair will allow the traffic light cycle to be vehicle sensitive instead of a constant timed cycle. Board, Committee and Commission Meetings, and Events February 13 – Park Board Meeting; Park Office, 7:00pm
City Administrator’s Report Community Development The Planning & Zoning Commission will meet February 2nd to consider a rezoning application to rezone vacant property located at 9109 E. 63rd Street from Planned High Density Residential (RP-3) to Planned Neighborhood Commercial (NC-P). The rezoning is being sought for the purpose of allowing a retail store to be constructed on the property. The Commission will also consider a conditional use permit application that seeks to increase the number of children allowed to be cared for at a day care located at 9140 Highway 350 from 44 to 48. It is anticipated that both applications will come before the Board of Aldermen on February 14th and February 21st for the Board’s consideration. A third house has been acquired through the NSP3 grant and located at 5428 Sterling Avenue. According to the City’s Housing Specialist, Builders Development Corporation, due to the structural condition of the existing house it will be demolished and a new home will be constructed on the property. The previous two homes under construction are located on the northwest corner of 55th Street and Laurel Avenue. The next meeting of the First Suburbs Coalition will be held February 10th at 8:00 a.m. at the Grandview Community Center, 13500 Byars Road. The agenda will include a review of the First Suburbs Coalition video as well as a presentation of new demographic data on Raytown and the first suburbs as well as what the data means for first suburb communities. There will also be updates and discussions of the corridor planning work going on through Creating Sustainable Places, which includes the Rock Island corridor through Raytown and the new initiative to develop a sustainable code framework and conduct development code audits in eight first suburb communities. If you would care to attend please contact John Benson. Public Works The energy efficiency efforts undertaken by the city have resulted in significant savings. Staff has compared the cost to operate the traffic signals between December 2010 and December 2011 and realized a 7% savings. The savings would have been greater but a rate increase for electricity took affect during the year. Staff attributes the savings to replacing incandescent light bulbs in traffic signals with LED light sources and with replacing street lights with the new LED street lights. The new LED street lights were provided free of charge to the city as part of a grant project that the city has pursued. The recently renovated public works facility has provided a functional facility for the crews and is also significantly more energy efficient. The public works facility utility costs were 59% less this year than the same month last year for a savings of $1,300. Granted the heating demand was 18% less this year compared to last year but the 59% savings far exceeded the lower demand. The Department in cooperation with the Parks and Recreation received mowing bids this week. The city received 10 bids this year compared to 2 bidders received last year. The bids received will save the city money this year as 66% of the areas mowed will cost less to mow this year compared to last year. The remaining 34% will cost the exact same amount to mow this year compared to last year. This is a good example of how cooperation and combining efforts can save the city money. Board, Committee and Commission Meetings, and Events February 2 – Planning and Zoning Commission Meeting; Council Chambers, 7:00 p.m.
Jan
23
2012
Raytown Finance Director may sue former employerPosted by Michael Downing in City GovernmentMark Loughry is the newly hired Finance Director for Raytown. He has taken steps to sue the city of Basehor for his firing in September. The amount in question is $500,000.
Form more on this story click HERE to read the Tonganoxie Mirror’s story on this topic. FROM: Tom Cole, CEcD – Interim City Administrator Administration
City Administrator’s Report
Administration Community Development Finance Information Technology The benefit of the SSL certificate upgrade is designed to keep sensitive information sent across the Internet encrypted so that only the intended recipient can understand it. When an SSL certificate is used, the information becomes unreadable to everyone except for the server you are sending the information to. This protects it from hackers and identity thieves. Parks and Recreation Public Works Staff and Crews are pleased and all small kids and kids at heart are disappointed; that a white Christmas is not in the forecast. Board, Committee and Commission Meetings, and Events
City Administrator’s Report Community Development Staff has completed review of the revised site plan and construction plans and approved the building permit for a new building to be constructed at Gregory Boulevard and Highway 350 in front of the recently opened Aldi’s grocery store. Construction plans have not yet been submitted for the interior finish of the building, however, as the developer has not finalized leases for the building. EMS A Community Blood Center Blood Drive is being held at Raytown EMS, on Wednesday, December 21st from 1:00 to 4:00 p.m. Call 816-737-6030 with any questions or to schedule an appointment. Human Resources Public Works Storm crews cleaned leaves from in front of storm sewer inlet boxes to prevent ponding and localized flooding in response to the forecasted rain this week. Also sewer crews cleaned 10,054 feet of sewer line main. Staff is pleased with the performance of the rehabilitated sweeper to date. The city spent $56,000 to refurbish the equipment in lieu of the $250,000 to replace the equipment and is pleased with the performance of the sweeper and the cost savings. Public works will continue to evaluate rehabilitation costs against replacement costs when a piece of equipment is deemed in need of replacement. Board, Committee and Commission Meetings, and Events
Dec
14
2011
Raytown Christmas Tree Lighting CelebrationPosted by Michael Downing in City Government, Events[youtube roBx7NmZYJQ?rel=0]
A few Photographs from the celebration. Clicking on a photo will magnify it from 240 by 180 to 1024 by 768
City Administrator’s Report Administration Community Development EMS In sharing the holiday spirit, the department’s staff has donated more than $300 to adopt a family with four children, ages 8 – 16, to provide them with Christmas gifts and really enjoyed shopping with each other for the children’s holiday gifts. The department is also collecting Christmas store items for the Raytown Emergency Assistance Program (REAP) with several staff members giving towards this cause. A collection barrel has been placed in the EMS station. Finance Public Works Crews responded to the unexpected minor snow fall on Tuesday morning that resulted in slick streets and were prepared for a predicted light snow fall Thursday night; which did not materialize. Board, Committee and Commission Meetings, and Events Raytown’s EMS Director, Matt Cushman resigned last Friday. Matt would be the one person I would most like to see if I was in need of emergency care. It will be a challenging task to find a replacement to match Matt’s skill as a first responder.
City Administrator’s Report Administration Human Resources 5 YEARS: Carol Foland, James Taylor, Diana Burge, Elizabeth Bennett, James Forristal, Megan Cunningham, Chad Dillinger, and Joshua Gantt 10 YEARS: John Benson, Bronna Durgan, Rosalie McNamara, Loutreces Thurman, Christopher Shrout, Lora Shireman, Chief Jim Lynch, Janet Pell, and Keith Schouten 15 YEARS: Candice Schwarz and Craig Shafar 25 YEARS: David Berry 30 YEARS: Theodore Bowman 35 YEARS: Deborah Pisciotta Public Works The street sweeper has been busy in areas with significant amounts of leaves to make sure the street is clean and the leaves stay out of the storm sewer system. The cost of fuel takes another twist; the cost of diesel is increasing and the cost of unleaded is decreasing. The current cost of fuel is $2.92 per gallon for Unleaded and $3.58 per gallon for Diesel. The FY 2011-2012 fuel budget for all departments was established with the assumption fuel would average $3.50 per gallon. Crews have worked all week on roadway repairs on Arlington just north of 53rd Street with 15 tons of asphalt being set in place this week. Crews corrected a sidewalk trip hazard on 54th Street after staff was notified of the condition. Staff assisted in the demolition of the Amoco station by locating the sanitary sewer connection to facilitate the proper removal of the connection. The proper removal of the connection is one step staff takes to minimize inflow and infiltration of storm water into the sanitary sewer system. Minimizing inflow and infiltration is a key factor in reducing system overloading, backups and treatment fees. Board, Committee and Commission Meetings, and Events
There will be a 6:00pm work session this week.
City Administrator’s Report Community Development Finance Fiscal Year Budget 2011–2012 is posted on the City’s website and printed copies will be available next week. Public Works Wiedenmann & Godfrey, the sanitary and storm water infrastructure contractor, has completed work on the sanitary repair at the 86th Terrace and Evanston project and has replaced several of the driveways that were removed as part of the project. The contractor will continue restoration work in the area next week. Staff attended a public meeting for the proposed bicycle and pedestrian trail Thursday, discussing the project with business owners and interested residents. The next step is to establish a preferred alignment with the consultant and start on detailed design of the project. Board, Committee and Commission Meetings, and Events
City Administrator’s Report
Administration Jackson County has called a Special Election, Tuesday, November 8th, regarding a retail sales tax of one-eighth of one percent (1/8%) to benefit the Kansas City Zoological District, which if passed, will be created and consist of Jackson, Cass, Clay and possibly Platte counties. Community Development Staff has participated in a series of meetings held by the Raytown Main Street Association on the forthcoming central business district Streetscape Project and ongoing regional planning efforts involving the Rock Island Rail Corridor. The meetings allowed staff to provide information about the nature of the streetscape project, the anticipated time line for project design and construction and that opportunities for community input will be available during project design. Staff also helped provide information on the planning efforts currently underway for the Rock Island corridor. Neighborhood Services impounded 30 animals during the month of September. Of those 30 impounded animals; 17 were released back to their owners and 1 was adopted. For this fiscal year (beginning November 1, 2010) a total of 385 animals have been impounded, 119 were returned to their owners and 106 have been adopted. The year to date total is approximately 30% less than those of FY 2009-10. Public Works The contractor for the Light Weight Aggregate (LWA) seal program has completed placement of the pavement maintenance product and the initial cleanup of the areas. There still is a few areas that need additional sweeping and the contractor stated they will complete the final sweeping next week. Staff will continue to monitor the area(s) after the contractor has completed work and will re-sweep if necessary. The sanitary and storm water infrastructure contractor has completed underground work on the sanitary repair at 86th Terrace and Evanston and will begin restoration work in the area. Some of the vegetation restoration work may not be completed until spring due to weather constraints. Board, Committee and Commission Meetings, and Events
There will be a 6:00pm work session this week.
City Administrator’s Report Administration / Economic Development On Tuesday, October 25th, the City Administrator Mahesh gave a presentation to the Raytown Rotary Club concerning the City’s 2011 – 2012 Budget. On Wednesday, October 26th, the Economic Development Administrator updated the Raytown Area Chamber of Commerce on the progress of various development projects at their monthly luncheon. Information Technology Community Development Staff will be participating in meetings the Raytown Main Street Association will be holding with business and property owners to discuss various types of streetscape improvements that other cities have made and what may occur in the Raytown Central Business District. Additionally Staff will provide information on regional discussions relating to possible development of transit and bicycle/pedestrian trail along the Rock Island corridor. The meetings are scheduled for November 1st and November 3rd, from 7:30am to 8:30am and from 5:00pm to 6:00pm at the Fraternal Order of Police Building (corner 63rd St and Blue Ridge Blvd). Public Works The concrete curb/sidewalk contractor has 3 areas remaining to complete the concrete work. The asphalt overlay contractor has completed all of the paving. Their striping subcontractor has completed all of their work except for the bike path symbols on 59th Street, as well as the parking lot striping at the EMS facility. The LWA seal program contractor has completed all of the paving. They are still in the process of clean-up, sweeping, and vacuuming the loose chips. The 350 Highway Bicycle/Pedestrian Trail consulting team will deliver preliminary engineered drawings next week. The 86th Terrace & Evanston sanitary sewer contractor has completed a little more than half of the sanitary sewer main replacement. Board, Committee and Commission Meetings, and Events
The water may be turned off at Amber Glen Apartment Complex due to unpaid bills. According to Fox 4, the apartment complex owner owes the city $21,000. The article refers to it as an unpaid water, but since the city does not sell water and does have the power to have the utilities cut off water service for unpaid sewer bills, it is probably an unpaid $21,000 sewer bill. Given that there are 80 units in the complex, that means the bill has not been paid for 8 or 9 months.
We would like to thank Fox 4 News for providing the code to embed the following video of their report.
City Administrator’s Report
Community Development Economic Development Public Works The asphalt overlay on Raytown Road was completed this week. The overlay was to be a ½” thick which would have resulted in a reasonable ride over manholes and water valves however the actual thickness varied significantly and some manholes and water valves are now significantly below the finished roadway surface to cause a rough ride. Public works will now evaluate the manholes and water valves and determine if adjustment rings are available to smooth the ride at the worst locations. It is imperative that the manhole lids and water valve rings are at or below the finished roadway surface or during winter weather the snow plows will damage the manhole lids or water valve rings. Superior Bowen will be working on Saturday, October 22nd, in an effort to finish the asphalt overlay project during the good weather. Vance Brothers started the Light Weight Aggregate seal project this week. The contractor started with some sporadic work in areas that a double coat was deemed appropriate to ensure a good seal to the road. All roadways that receive the coating next week will be sealed the entire width of the existing asphalt. Black and McDonald finished the installation of new energy efficient street light fixtures this week which replaced existing cobra head street light fixtures with new LED light fixtures. The lights replaced are at intersections of roadways and along Blue Ridge Boulevard from the North city limits to 63rd Street and further east on 63rd Street to Blue Ridge Cutoff and also in the front parking lot of city hall. A grant funded all of the costs of the project. The project includes other municipalities in the metropolitan area, KCP&L and MARC. The goal of the project is to reduce energy consumption of street lighting. Board, Committee and Commission Meetings, and Events |
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